Booth Design & Construction Guidelines

Built-up Booth

A. General Guidelines for all Exhibitors (Very Important: All exhibitors must read and follow them strictly)

  1. Exhibitors can appoint any booth designing and construction contractor, as long as it is empaneled with the organisers. If the exhibitor chooses a non-empaneled booth contractor, then, he will have to ensure that the said booth contractor gets empaneled with the organisers. Booth contractors will have to satisfactorily complete the prescribed documentation process and pay the non-refundable empanelment fee of Rs. 25,000/-, which must be paid compulsorily from the bank account of the booth contractor. Empanelment must be completed at least 30 days before the booth possession date.
  2. Exhibitor must also complete the Booth Design & Construction Registration Form in the prescribed format, giving details of the booth construction company and authority given to by the exhibitor to take possessions and sign documents/ undertakings on his behalf.
  3. Please note that one booth contractor is not allowed to undertake construction of more than 5 booths or 500 sq. mtr. area, whichever is lower. Exhibitors will be directly liable for the conduct and actions of their booth construction companies. Prescribed format for this is Booth Design & Construction Contractor’s Registration – Prescribed Form. Exhibitor has to compulsorily get design and technical layout of their proposed booth approved from the organisers before the due date 7th June, 2024. Following formalities must be completed by each exhibitor
    1. Fill and submit duly signed prescribed Contractor Registration Form Booth Design & Construction Contractor’s Registration – Prescribed Form.
    2. Copy of GST certificate of the booth construction company must be submitted along with the above form.
    3. Submit the booth design & electrical layout for approval by uploading it on Booth Design Approval Form
    4. Submit methodology of booth construction & copies of all statutory permissions required to construct the proposed booth design.
    5. Submit duly signed exhibitor undertaking on your letterhead. Format for the same is available online click here.
  4. Only the contractors registered with the organisers by the exhibitors, will be allowed to undertake booth construction at the venue.
  5. All booth designs, whether to be constructed inside a built-up or raw booth space, must be submitted to the organisers for approval either directly by the exhibitors or by their registered contractor, latest by 7th June, 2024.
  6. Along with the designs for approval, the contractors or the exhibitors on whose behalf they are working, are required to make a refundable deposit as under:
    1. - Raw space booths up to 50 sq. Meters: 25,000/-
    2. - Raw space booths above 50 sq. meters: 50,000/-
    This security deposit will be refunded after 30 days after completion of HGH India July 2024
  7. This amount will be kept as a deposit against timely completion of the booths as per schedule and compensation against any damages caused to the venue, organisers’ property or other exhibitors’ property; violation of any rules during the construction and dismantling work. The deposit will be refunded after adjusting penalties or damages or excess electricity charges beyond ordered, if any.
  8. All contractors must obtain a "Certificate to Build" from the organisers, before they can start construction or booth display work at the venue. This certificate will be issued at Exhibitor Check-in Desk only on receipt of
    a) No Dues Certificate
    b) Approved booth design copy
    c) Electricity order form copy
    d) Exhibitor's Undertaking on company letterhead duly signed by the Authorised Signatory of the exhibiting company covering issues like balance payments, electricity, insurance, completion of booth and dismantling the prescribed format Exhibitor Undertaking.

    In order to avoid queues and delay in starting booth construction activities at the venue, exhibitors can comply with the above conditions well in time and obtain Certificate to Build from the organisers’ office by sending the above mentioned documents along with a request letter to issue this certificate much before reaching the venue on 29th June, 2024 for booth possession.
  9. All workmen and team members of your booth designers and contractors must wear Technicians badges, wrist band or IDs without which they will not be permitted to work at the premises. (Refer to Technician's badges, wrist band or IDs under Important Information tab)
  10. While planning and constructing your booth, respect your neighboring booths, which have common walls to yours. Do not create structures and designs, which obstruct your neighboring booths. Ensure that backside of your walls do not spoil their view or design.
  11. Ensure that during onsite construction activity of your booth, aisles and common areas are not encroached upon and are kept completely free of obstacles.
  12. Empty packages of your display materials or goods must be stored either in your own booth or in the area designated for empty packages by the organisers. Empty package storage facility by the organisers is usable solely at exhibitor's own risk. Exact location of this facility can be found from Exhibitors Service Desk at HGH India. Empty packages are not allowed to be stored in aisles or any common areas anywhere in the trade show. Any packages found in such areas will be removed and destroyed by the organisers and the cost for doing so will be recovered from the exhibitor concerned.
  13. You will be directly responsible for safety and conduct of all your workers. Besides, you have to ensure the safety of those working for other exhibitors, organisers and contractors while constructing your own booth and moving the goods, construction materials and equipment within the premises and the exhibition hall. Relevant insurance to cover any liability towards such workers must be obtained by you and / or your contractors.
  14. Insurance for exhibitor’s booth and materials during the construction and trade show period must be arranged by the exhibitors or their contractor. Organisers can facilitate such insurance through their insurance agent, if desired by you.
  15. Please ensure that your booth construction is completed within the stipulated time defined in the exhibitor manual. Organisers reserve the right to stop your booth construction work if the completion deadline is not adhered to by you. It is advisable that you take possession of your booth at the stipulated time and do not check in late.
  16. Do not use loud music, extra-large video screens, or any form of live shows or demonstration, which pilfers outside your booth in the aisles or disturbs other exhibitors or visitors in conduct of their business. Such objectionable and disturbing activities will be stopped instantly by the Organisers.
  17. Extra furniture & fittings: See under Order Form No. 06 - Additional Stand Fittings and Furniture / Display Systems

B. Additional Guidelines for Built-up Booths

In addition to all General Guidelines for booth construction mentioned above, exhibitors with Built-up booths must follow these additional guidelines:

  1. Exhibitors participating under the Built-up booth would be provided a ready to move in built-up booth with carpet (grey color), wall panels (white color), fascia (standard fonts without logo) along with the furniture and fittings as mentioned in Order Form NO. 06 - Additional Stand Fittings and Furniture / Display Systems
  2. Please fill online Order Form No. 01 - Fascia in the online Exhibitor Manual to order any change in your Fascia. Fascia Name must include Full Company Name; Brand Name can be put after company name or in Bracket. If we do not receive your Form latest by 1th June, 2024, we shall print the Fascia as per your instructions/company name given in your original Exhibitor Contract Form. Any subsequent alterations in Fascia after this date and on site will be done subject to availability of time and only on chargeable basis.
  3. No further construction is allowed on the wall panels, carpet or structure of the built up booths. Exhibitors can display their merchandise only on the provided booth structure. If you need any extra furniture, fittings or utilities etc. they can be ordered online using Order Form No.6. You can find the details and photographs of the same in Annexure 3. of this manual. In order to avoid last moment disappointment and higher prices, it is advisable to order these services online, before the deadline, 12th June, 2024.
  4. For Built-up Pre-constructed booths maximum height permissible is only 2.5 meters (Approx. 8 feet) on common walls with other booth. Inside the booth (leaving at least half meter from each partition wall, you can design booth up to a maximum height of 3.75 meters (12 feet). If you are planning to increase the height beyond 2.5 meters, you must send the booth design for approval to us latest by 12th June, 2024.
  5. Deadline for converting Built-up booth into Raw Space is 7th June, 2024. Such a change will be permitted only up to this deadline that too provided your booth size is minimum 27 sq. meters. If you switch to raw space, design of your booth must be submitted for approval latest by 7th June, 2024. In case you change from Built-up to raw space, the location of your booth may be changed by the organisers, which must be accepted by you.
  6. All display, exhibits, merchandise, fittings etc. should be free standing and self- supporting to avoid damage to the panels.
  7. Any display on the panels directly should be with easily removable self-adhesive material or two Side tapes. No nails or hooks should be used on these panels. Damages will be fully recovered from the exhibitors.
  8. All display materials used should be flame retardant, odour-free and stain proof.
  9. The following are strictly prohibited
  10. The following are strictly prohibited:
    1. Drilling holes or fixing nails & screws on panels, furniture, carpets and floor.
    2. Fixing of wallpaper or applying glue on panels.
    3. Use of paint or other non-erasable material on panels.
    4. Carrying out any type of welding work using naked flames.
    5. Loud noise or music.

Built-up Booth Package

Furniture and fittings & Electricity included in Built-up Booths (Area Wise)

Stand Size (sq.m) Chairs* (Folding) Front Desk Round Table Shelves (Glass) Spot Lights (100W) Power Point (5 amps) Electricity Consumption+ (kw) Waste Basket
9 3 1 - 2 6 1 1 1
12 3 1 - 3 8 1 1 1
15 4 1 1 3 10 1 1 1
18 4 1 1 4 12 2 2 2
20 4 1 1 4 13 2 2 2
21 4 1 1 4 14 2 2 2
24 7 1 2 4 16 2 2 2
27 7 1 2 6 18 2 3 3
30 8 2 2 7 20 3 3 3
32 8 2 2 7 21 3 3 3
33 8 2 2 7 22 3 3 3
35 8 2 2 7 23 3 3 3
36 8 2 2 8 24 4 4 4
42 11 2 3 8 28 4 4 4
45 11 2 3 8 29 4 4 4
48 11 2 3 10 32 5 4 4
50 12 3 3 10 33 5 4 4


* Chair design, color and size would be as per the standard specification of the organisers. No choices would be possible.
+If electricity consumption exceeds the given free limit, exhibitor will be charged as per actual extra consumption.

Artwork Size: Front desk fascia artwork - 950mm x 650mm and Single panel artwork - 950mm x 2380mm

For any assistance, please contact:
Mr. Fateh Baig
HGH India Team
Mob.: +91 99 676 09993
Office Tel.: +91 (22) 6997 1122

C. Electrical Guidelines

In addition to all General Guidelines for booth construction mentioned above, exhibitors with Built-up booths must follow these additional electrical guidelines:

  1. The booth contractors undertaking lighting work shall possess valid electrical license, which is subject to inspection by the organiser.
  2. The load ≤ 4 kW shall be fed through single phase electrical supply at 230V AC ± 6 % and load >4kW shall be fed through 3 Phase electrical Supply at 415V AC ± 6 % the supply Frequency will be 50Hz ± 3%.
  3. The exhibitor requiring supply at voltage level other than above shall make necessary arrangement for the level matching equipment such as transformer, voltage stabilizer, inverter etc. to match the supply voltage level to their load.
  4. For entire booth lighting the contractors shall use BIS marked PVC insulated 650/1100 V copper conductor wire.
  5. All switch boards shall conform to BIS & to Indian Electricity Act (amended).
  6. For lighting circuit, the minimum wire size shall be 1.5/2.5 PVC insulated 650V grade FRLS copper wire. For 16A power point, the minimum wire size shall be PVC insulated 650V grade FRLS copper wire. The IR value of cable used shall not be less than 1MΩ when measured with 500V DC megger.
  7. The contractor shall lay main earth wire of size not less than phase wire for their booth from point of supply (MCB Box) conforming to IS: 3043-1987. The earth wires shall be connected to the main earth firmly. The voltage between neutral & earth shall not exceed 10V.
  8. It is mandatory to use only reputed make wires like Polycab, KEI, Anchor etc and MCB/RCCB like Legrand, Siemens, ABB, Schneider for the electrical installation.
  9. Wherever 3 phase connection is requested, the load shall be evenly distributed on all three phase.
  10. In case any material used by the contractor is found to be of inferior or sub-standard quality, the contractor shall be responsible for replacing the same without any loss of time as per the quality mutually agreed and mentioned above.
  11. Exhibitor shall ensure that, the contractor shall carry out all electrical works in the booth area as per Indian Electricity rules 2005
  12. It is recommended to make use of low loss/ low heating choke manufactured as per IS and of reputed makes like Philips, Crompton, Bajaj, Wipro or equivalent.
  13. The contractor shall control maximum 8 lights or 800Watts from single point.
  14. Joint to the wires in any place is unacceptable. However, good quality connectors of adequate rating properly covered can be used.
  15. Use of 3-pin top / industrial top shall be made to take supply from sockets. It is strictly prohibited to insert wires directly into socket for drawing supply.
  16. Exhibitors must install separate and independent MCBs/MCCBs/RCCB of appropriate rating for their individual machines.
  17. Exhibitors requesting for 3-phase supply shall draw single phase power for lighting purpose from 3-phase supply outlet using double pole MCBs. The double pole MCB/RCCB shall be arranged by the exhibitor.
  18. The electrical supply will be released only after completion of wiring work conforming to the Indian standards & codes of wiring and to the satisfaction of Electrical consultant.
  19. Exhibitors may contact the Electrical Consultant at venue office for any technical queries.
  20. It is recommended that exhibitor uses official Electrical Contractor to avoid any dispute arising in consumption on account of wiring/ loading etc.