COVID-19 Standard Operating Procedure (SOP)
30th March, 2023

Standard Operating Procedure (SOP) are to be followed by all exhibitors, Visitors & Service Providers.

As per the notification issued by Department of Commerce, Ministry of Commerce & Industry, Government of India following Standard Operating Procedure (SOP).

A . Measures to be adhered to by Service Providers

  1. Duly filled in Self health Declaration forms shall be collected from all Stand Fabricators
  2. Service providers shall park their vehicles at designated places till they get clearance from Venue Owner to enter.
  3. Vehicles shall be parked by maintaining physical distancing.
  4. All service providers shall undergo thermal scanning at entrance of the exhibition venue by maintaining physical distancing.
  5. Cleaning and regular disinfection (using 1% sodium hypochlorite) of frequently touched surfaces (doorknobs, elevator buttons, hand rails, queue barricades, seats, benches, washroom fixtures, etc.) to be made mandatory in all public utility common areas.
  6. The bio-medical waste (mask, face covers, visors, PPEs etc.) generated may be disposed off in accordance with the hazardous waste disposal guidelines. (https://cpcb.nic.in/uploads/Projects/Bio-Medical-Waste/BMW-GUIDELINES­ COVID_1.pdf).
  7. While setting-up the Exhibition:
    • Arrange maximum pre-fabrication of the confirmed stand design at own premises.
    • Ensure necessary physical distancing among workers, supervisory staff etc.
  8. While transporting the prefabricated materials to exhibition venue:
    • Sanitize the delivery vehicle and all materials before loading.
    • Sanitize the delivery vehicle and all materials before loading.
    • Driver and other personnel involved in transportation of material must ensure physical distancing and wear all necessary PPE.
    • Ensure contact-less transportation of materials to the exhibit ion venue. Complete stand build up maintaining physical distancing at the site.
  9. While Dismantling:
    • Sanitise the stall along with furniture, fixtures etc. before dismantling the stall.
    • Dismantle and deliver all material back to the warehouse using sanitised vehicle and mandatory use of masks and other required PPE by the driver and other personnel.
    • Avoid any unnecessary stopover during transit. Duly filled in Self health Declaration forms shall be collected from all Logistic Providers.
    • Sanitise the logistics and warehouse facilities along with all equipment before use by the workers.
  10. During Pickup and Transportation:
    • Exhibitor goods shall be sanitized before packaging.
    • Pick up and ensure contactless transportation of the exhibitor goods to the exhibition venue.
  11. During Re-transportation:
    • Sanitise the exhibitor goods before pick up from the venue.
    • Re-transport to the port of origin.

B. Measures to be followed by Exhibitors

  1. Aarogya Setu Mobile App is recommended for all the persons manning the stall and is mandatory for the ones with a smart-phone.
  2. All the stalls should have hand sanitizers. They should ensure that a sufficient gap (of two yards) is maintained at all time between the people manning the stall. All the personnel at the stall should use Face Mask at all times.
  3. Every stall should have a covered dustbin.
  4. To maintain physical distancing the number of individuals that can be permitted in any given stall / booth at any particular time may be moderated such that the latest MHA / MoHFW guidelines on physical distancing are complied -with. This will also need to be moderated by exhibitor for the customer depending on the size of its stall and open interface for interaction with the customers.
  5. Exhibitors should encourage Digital Payment Options.
  6. That we will strictly follow all the COVID 19 guidelines suggested by the Government.

C. Measures to be followed by Visitors

  1. Aarogya Setu Mobile App is recommended for all visitors/delegates and mandatory for the ones with a smart-phone.
  2. Visitors should pre-register themselves.
  3. The visitors/delegates should not enter the venue ground if their temperature is not normal.
  4. Visitors to be allowed entry only if using face cover/masks. The face cover/mask has to be worn by all, at all times, while in public places.
  5. Frisking of persons entering the venue, if planned, shall be undertaken after thermal screening. Personnel involved in frisking shall wear triple layer medical mask (in addition to gloves). Proper hand hygiene shall be maintained by such personnel every time they change their gloves.
  6. The visitors must ensure that they maintain a sufficient distance (of about two yards) from other persons at all the time. Proper physical distancing shall be maintained while exiting the premises too.
  7. The number of visitors inside the event venue shall be restricted in accordance with the order issued by Ministry of Home Affairs from time to time.
  8. Seating arrangement in the exhibition halls, food courts, meetings, etc. to be made in such a way that adequate physical distancing of 6 feet is maintained
  9. In case a person falls sick having fever, body ache, sore throat etc., he must report to the COVID help desk.
  10. Visitors should adhere to all the guidelines prescribed by the Trade Exhibition Organizer.
  11. That we will strictly follow all the COVID 19 guidelines suggested by the Government.

D. Additional SOPs for holding Conferences during Exhibitions

  1. Identify closed door conference areas for any conference sessions planned during the exhibition with seating and avoid any standing attendees. Preferably the conference sessions can be held in an Open air Conference Hall.
  2. Speaker/ panelist chairs to be placed ensuring safe distancing.
  3. Ensure physical distancing for attendees and sanitization of conference area after regular intervals.
  4. For holding 828 meetings during the event, a suitable facility ensuring sufficient space must be created to hold the meetings. The Meeting table must be separated by a distance of at least 6 feet. Not more than two people are allowed to sit at the table at a time for the meeting. Face shield along with mask and hand gloves must be made mandatory for the 828 participants
  5. The National Directives for COVID-19 Management and the relevant guidelines issued by the Ministry of Home Affairs, Ministry of Health & Family Welfare and relevant State Governments etc. shall be strictly complied with during all activities.